Readdle Spark

Spark‘s interface takes email management to the next level above tools like Google’s Inbox and Outlook, automatically sorting your inbox into various categories. “All new emails are smartly categorized into Personal, Notifications, and Newsletters,” reports its website. The app even includes a built-in calendar, and quick responses (e.g. “Thanks!”) for when on the go. You can also move email from one Gmail account to another, which can be handy on the go.

It also has Apple Watch integration, which means you will receive updates on your Watch. Give it a try. It is one of my favorite apps. 

Here are a few reasons why you may need or want an external email client that you can run from a USB flash drive or on your PC:

• You have multiple email accounts with different providers and want to avoid having several browser tabs open at once

• You like to see ALL your email in ONE place

• You want features like encryption, calendar integration, RSS feeds and VoIP apps.

Email Clients

• Mozilla Thunderbird (Mac/Win/Linux): Free, great, put it on an encrypted USB Flashdrive, send encrypted email and more

• EMClient for Windows: Free up to two accounts, $49.95 for more than that.

• A few more

Sort D

SortD provides some amazing tools for organizing and managing your email. Some of its primary features include a multi-column layout for your Gmail (as shown above), adjust list names, and drag-and-drop to reorder the content of each column or across columns. There are many other features, but you may want to try it out. 

• Sort all your email in your inbox into Action, Follow-Up, and Someday.

• Anything else, including emails you deal with, go into Gmail’s built-in archive (a.k.a. All Email).

• Use Gmail’s search tools to quickly find emails in your archive or elsewhere. It’s worth looking at this chart of Gmail search operators. My favorites include:

  • to:

  • from:

  • has:attachment

  • is:unread

  • after:, before:, newer: with each colon followed by the date in question

  • subject: to find words in the subject line

Did you know you can setup different Gmail accounts, one per profile? This is great if you Windows/Mac computer and you have a work/personal account you have to deal with.

When done, you will have one Chrome browser shortcut on your desktop that will open up a different gmail account. What a time-saver!

Setup Tasks in Gmail

Although you could use Google Keep, Trello Gmail add-on, you can also use Gmail's built-in Tasks tool.

• Click on the MAIL under your organization logo

• Select "Tasks"

• Note that you now have a Task window in the bottom right-hand corner you can add to, modify. Note the Actions button gives you more custom options

Check out Gmail Hacks and Tricks to Boost Productivity article. Here is an excerpt:

• The average person spends 28% of the work week reading and responding to emails. 

• This equates to 13 hours a week, and 650 hours a year. 

• Consider how productive you could be if you had a few extra hours every week to focus on the projects that really matter.

•  59% of Americans say that they check their emails outside of office hours.

And, just in case, here's another great article.